Current Committee AGM 8 July, 2023
Officers
President Pauline Janson
Chair David Dunk
Club Captain Alex Meades
Vice-Captain Mary Fearnley
Secretary Jamie Melly
Treasurer Gary Bennett
Junior Development Officer & ex officio Chair LSRA Jonathan Abra
Other committee members
Social Secretary Michelle To
Roger Heise
Colin McDermid
Richard Smith
Elizabeth Appleyard
Non- Committee posts
Welfare Advisor Lucy D’Arcy
Safety Advisor Kieran Bell
Chairman
| Roles and Responsibilities | Direct the development, implementation, review and updating of the Club’s strategy and development plan. Communicate the club strategy and delivery rate to all club members. Present the public face of the club. Chair the committee meetings including the annual general meeting. | |
| Key Activities | Chair the committee meetings. Ensure all members of the committee have an opportunity to air their views; that the meetings stick to the agenda, ensuring that where necessary a discussion is brought to a conclusion and agreement reached on the next step. Where a vote is drawn the chairman has the deciding vote. Work with the committee, directing the development of the Club’s strategy and implementation of its plan. Communicate the club strategy and delivery rate to all members. Provide advice and support to the Captains when sought. Canvas members’ opinions and forward these to the committee where appropriate. Support the Captain in terms of proper use of equipment. Ensure any safety concerns are reported to the Safety Officer. Ensure any accident witnessed or heard about are correctly reported.
Ensure the club constitution and rules are abided by. Act as host for the annual dinner. |
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| Experience Required | Ideally has worked on the John O’ Gaunt Rowing Club committee, or that of another club, and this has experience of resolving issues that arise in rowing clubs. Is familiar with how a committee should work together. Has the confidence to chair committee meetings. |
Club Captain
| Roles and Responsibilities | Management of boat allocation and usage in conjunction with vice-captains and junior co-ordinator. Manage Regatta and Head Entries in conjunction with vice-captains and junior co-ordinator. Ensure the coaching programme is managed, matching crews to available coaches in conjunction with vice-captains and junior co-ordinator. Ensure training sessions are managed and that all club members have access to planned training programmes. | |
| Key Activities | Work with the Vice-Captains and squad coordinators to organise squads/crews to ensure all members are able to row. Report progress against development, coaching and training plans to committee meetings & AGM. Allocate equipment to crews and ensure all club members are aware of decision (Captains Notice Board for hard copy).Co-ordinate with the Vice-Captains, Squad Representatives and Entries Secretary that all entries to Regatta and Head events have been checked, signed and entered on time to an acceptable standard, using Online Entry System and/or using Official Entry Form. Ensure that transport is organised to events and ensure that Regatta, Head and trailing fees are collected in conjunction with vice-captains and junior co-ordinator. Prepare a rolling budget for purchase of new equipment with the Committee. Maintain Captain’s Notice Board. Ensure that Lancaster Regatta, Lancaster Head, Red Rose Heads, Red Rose Sprint, Youth Games, Roses, Francis Russell and Ralph Cup take place.
Canvas members’ opinions and forward these to the committee where appropriate. Ensure any safety concerns are reported to the Safety Officer. Ensure any accident witnessed or heard about is correctly reported. Ensure that the constitution and rules are abided by. Ensure that the Club is represented at the North-Western Rowing Council. Make the Captain’s speech at the Club’s Annual Dinner. |
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| Experience Required | Ideally has worked on the John O’ Gaunt Rowing Club committee, or that of another club, and this has experience of the issues facing the Captain. Can communicate with Club members. A working knowledge of the John O’ Gaunt Rowing Club fleet of equipment. Some knowledge of the fundamentals of rowing and competing .Is familiar with how a committee should work together. Can develop and lead teams. Has a working knowledge of British Rowing and its rules of racing. Is familiar with the preparation of club entries to regattas and head races. |
Secretary
| Roles and Responsibilities | Ensure the club is meeting its legal obligations. Act as the John O’ Gaunt Rowing Club contact with the British Rowing for administration purposes. Receives all John O’ Gaunt Rowing Club mail and reports to the committee or publicise to all club members as required. Ensure that monthly committee meeting minutes are written up. Ensure an up to date list of current members and contact addresses are kept. | |
| Key Activities | Co-ordinate and disseminate correspondence. Ensure that a database of members’ addresses, British Rowing numbers, points, DOBs and medical conditions is maintained. Keep AGM and committee meeting minutes, produce agendas and co-ordinate any preparation for meetings. Prepare AGM election details. Notify membership of changes to bye-laws, membership subscription rates, etc. Maintain regatta posters notice board. Maintain supply of John O’ Gaunt Rowing Club membership and British Rowing forms. Ensure Ariadne club is maintained and organised. Canvas members’ opinion and forward these to the committee where appropriate.
Ensure any safety concerns are reported to the safety officer. Ensure any accidents witnessed or heard about are correctly reported. Ensure the constitution and rules are abided by. Nominate a Representative of the Club to sit on the North-Western Rowing Council. Provide Club’s links with the Police. |
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| Experience Required | Ideally has worked on the John O’ Gaunt Rowing Club committee, or that of another club, and thus has experience of the issues facing the Secretary. Can communicate with Club members. Is familiar with how a committee should work together. Is familiar with developing and maintaining databases. |
Treasurer
| Roles and Responsibilities | Manage John O’ Gaunt Rowing Club accounts and ensure they are audited. Ensure the John O’ Gaunt Rowing Club committee is aware of the current financial status of the club and advise of money available for future spending requirements. Ensure the John O’ Gaunt Rowing Club bills are paid as required. Prepare an annual budget for the club and recommend the level of membership subscription. | |
| Key Activities | Measure and analyse the financial performance of the club against the agreed budgets and report on it to the committee meetings. Look after payment and renewal of insurance and any fees to regulatory bodies. Through consultation with the committee prepare an annual budget for presentation to the club membership at the AGM. Prepare accounts and arrange an annual audit. Provide floats for club functions and regattas. Ensure all creditors are paid. Resolve financial problems. Canvas members’ opinion and forward these to the committee where appropriate.
Ensure any safety concerns are reported to the safety officer. Ensure any accidents witnessed or heard about are correctly reported. Ensure the constitution and rules are abided by. |
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| Experience Required | Ideally has worked on the John O’ Gaunt Rowing Club committee, or that of another club, and thus has experience of the issues facing the Treasurer. Can communicate with Club members. Is familiar with how a committee should work together. Is numerate and has access to a computer. Has the ability to write letters on behalf of John O’ Gaunt Rowing Club. Is considered to be trustworthy where money is concerned. Is familiar with the preparation of club accounts. |
Safety Advisor
| Roles and Responsibilities | Establish the standards for safe rowing at John O’ Gaunt Rowing Club. Ensure those standards align with those of the national governing body, British Rowing, and other key stakeholders. Encourage members to act in a safe manner and that they report any incidents. Ensure that the safety performance at John O’ Gaunt Rowing Club is regularly reviewed. Ensure that any learning points from events at John O’ Gaunt Rowing Club or elsewhere are used at the club as appropriate. | |
| Key Activities | Organise regular audits of club facilities, equipment and arrangements. Ensure that actions raised during these audits are communicated and completed. Keep a record of these audits. Ensure the John O’ Gaunt Rowing Club Safety Code and other safety documentation is regularly reviewed. Communicate any new information to club members via website, email and safety Notice Board .Ensure appropriate safety training is provided including organising regular swim tests and capsize drills. Ensure that the safety features of boats are inspected at appropriate intervals. Ensure that safety equipment is inspected and serviced at appropriate intervals.
Liaise with British Rowing and North-Western Rowing Council on safety matters. Ensure that the Incident Log is used and incidents are reported accordingly. Report on Safety matters to the committee and advise them on appropriate courses of action as necessary. |
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| Experience Required | Ideally has rowed, coached or been an active supporter and thus has experience of the safety issues faced in rowing. An understanding of the importance of safety. |
Junior Co-ordinator
| Roles and Responsibilities | Develop a framework and performance pathway for Junior rowing at John O’ Gaunt Rowing Club. Ensure all compliance requirements regarding Participant Welfare are met. Ensure representation of John O’ Gaunt Rowing Club at the North-Western Rowing Council. Will liaise with British Rowing, Local Authority and Sport England | |
| Key Activities | Develop, implement and review a performance pathway that enables a Junior to progress from beginner to National Standard. Act as the primary contact for World Class Start activities. Ensure there is a training programme matched to each individual and crew needs. Provide every Junior with Coaching support. Provide a friendly, safe and secure environment within enables all Juniors to enjoy their rowing activities. Encourage all Junior participants and volunteers to maintain equipment to the required standard, seeking suitable training where appropriate. Match equipment to participants’ needs and ability levels. Maintain a database of Junior participants that includes their swimming competency, medical conditions, anthropometric measurements, emergency contact details, rowing/sculling competency and relevant qualifications.
Maintain a database of equipment that is appropriate for use by Juniors. Ensure there is a current database of all volunteers involved with the John O’ Gaunt Rowing Club Junior rowing programmes, which includes a record of all current required checks. Develop an annual programme of Junior social and rowing activities. |
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| Experience Required | Attendance at an British Rowing Participant Welfare workshop. A British Rowing Level 2 or IA holder as a minimum. |
Welfare Advisor
| Roles and Responsibilities | To be the first point of contact for staff, volunteers, parents and young people where concerns about welfare, poor practice or child abuse are identified. Implement the club’s reporting and recording procedures. Promote the club’s best practice guidance/code of ethics within the club. Assist the club to fulfil its responsibilities to safeguard young people. Assist the club to implement its child welfare implementation plan (to be written).Assist volunteers in keeping their certificates and qualifications up to date. Sit on the club’s management committee. Ensure confidentiality is maintained.
Promote anti-discriminatory practice. Be the first point of contact with British Rowing Welfare Officer. Maintain contact details for local social services, police and the Local Safeguarding Children Boards (LSCB) in case of an emergency. |
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| Experience and Knowledge | Knowledge of the club’s policy and procedures related to safeguarding and protecting young people. Knowledge of the club’s role and responsibilities to safeguard the welfare of young people – boundaries of the club welfare officer role. Knowledge of the ‘British Rowing’s Safeguarding and Protecting Children Policy.’ Basic knowledge of roles and responsibilities of local statutory agencies (social services, police and Local Safeguarding Children Board). This can be gained through training. The Welfare Officer should have full contact details for their local agencies. Awareness of equalities issues and child protection. Basic knowledge of core legislation, government guidance and national framework for child protection – This can be gained through training. | |
| Skills | Approachable. Child focused. Basic administration. Basic advice and support provision. Communication. Maintain records. Ability to promote organisation’s policy, procedures and resources. Interpersonal. |
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