Lancaster John O’Gaunt Rowing Club – Privacy Notice for Members and Website Users

Effective Date: [Insert Date]

How We Use Your Data

When you join our club, we need to collect some personal information to run things safely and smoothly. This includes:
– Your name and email address – so we can contact you about training, events, and safety updates
– Photos – from training sessions, regattas, and events (only used if you’ve given us permission)
– Competency records – showing which rowing or safety assessments you’ve passed
– Assessment results – so we know you’re cleared for the right roles on the water

Why We Need This Information

We use your data to:
– Keep you informed about club activities
– Make sure you’re assigned to safe and suitable rowing roles
– Promote the club (photos, if you’ve consented)
– Meet safety and safeguarding requirements

How We Keep It Safe

– Stored securely on password-protected systems or encrypted cloud storage
– Access is limited to relevant club officers (e.g. Captain, Safety Officer)
– Never shared with third parties without your consent, unless required by law

How Long We Keep It

– Contact and competency details – kept during your membership and for up to 2 years after leaving
– Assessment results – kept as long as the qualification is valid
– Photos – kept until you ask us to delete them

Your Rights

You can ask us to:
– See the information we hold about you
– Correct it if it’s wrong
– Delete it (unless we have a legal/safety reason to keep it)
– Change your photo consent at any time

Contact Us

If you have any questions or want to exercise your rights, please contact:
Club Secretary – [Name]
Email: [Club Email]